1. Navigate to the Entity Confirmation section.
Start by accessing the Entity Confirmation section within Lot Vault. This is where you'll find all your previously approved takedown requests.
2. Locate the Multiple Entities column and click the pencil icon.
Look for the Multiple Entities column in your takedown request details. Here, you'll see a pencil icon, which allows you to edit and assign lots to different entities. Click on it to proceed.
3. A pop-up window will appear, allowing you to allocate lots and their financial information to the appropriate entities Once you click the pencil icon, a pop-up window will open. This window is used to complete a two-step assignment process for each lot:
Step 1: Assign the Lot to the Correct Entity
Select the appropriate entity for each lot. Make sure all entity selections are accurate before proceeding to the next step.
Step 2: Enter the Financial Allocations
After assigning the entities, you will be prompted to enter the financial allocation details for the selected lots. Enter the specific amounts associated with each entity and review the information for accuracy.
Once both steps are completed, click Save.
After saving, double-check that your entity assignments and financial allocations are correct.
When everything looks accurate and you finalize your changes by clicking Save.
Your takedown request will move to Accepted status only after the multiple-entities confirmation is completed and submitted. At this stage, the final takedown PDF will be sent to the title, escrow teams, and capital partner teams.
4. Once you’ve made your selections, click Save.
When everything looks accurate and you finalize your changes by clicking Save.
Your takedown request will move to Accepted status only after the multiple-entities confirmation is completed and submitted. At this stage, the final takedown PDF will be sent to the title, escrow teams, and capital partner teams.
What you'll see when you click into the Entity Confirmation Takedown:
Assign Lots to Entities and Allocate Funds:
Ensure that funds have been allocated appropriately:
5. You can always return to make updates if needed. If the takedown is edited, the workflow will be re-triggered. Once the updated takedown is submitted, a new email containing the revised information will be automatically sent out.